Tag Archives: aptitude

Inadequacy versus the Peter principle

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In a previous post, my attempt toward brevity about inadequacy proved to be inadequate. A discerning reader asked, “What about the Peter principle”? Another said, “In my experience far more damage is done by those who think they are competent but are not. They boldly pursue strategies which are poorly planned and do much damage. They are not insecure but instead are overconfident.”

Based on the reactions, we need to dig deeper into the Peter principle and the issues of incompetence and inadequacy. I’ll admit this post is a bit unpolished, but if I delay getting a response out, I’ll miss the moment.

According to Wikipedia, 

The Peter principle is a concept in management developed by Laurence J. Peter which observes that people in a hierarchy tend to rise to “a level of respective incompetence”: employees are promoted based on their success in previous jobs until they reach a level at which they are no longer competent.

The entry goes on to say that Peter’s book by that name was intended to be satire, but his principle has endured to explain any shortcoming in management. 

Let’s look at the core comparison and how the principles I was discussing differ.

Incompetence

The tag of “incompetent” is often used to imply someone is totally unfit for a responsibility, but in reality, someone who has been appointed to a role has clearly demonstrated some level of competence; the level of promotion is simply not the right fit. As Wikipedia’s entry goes on to say, “skills in one job do not necessarily translate to another.” 

It can be a situation where the competencies at one level simply weren’t applicable at the next. I’ve blogged before about how general administration doesn’t necessarily flow out of line management because the skills are so different (see The ladder for generalists and What gets you there won’t get you here). Promoting for an administrative position requires defining specific competencies for a role and then watching for indicators that an individual possesses them or has an aptitude for them. Those indicators may actually be stronger at the next level down rather than the level immediately below the position in question. Or available in a lateral position, perhaps in a different form. 

There’s always a level of guess work whether someone will be able to match the competencies required at the desired level of responsibility. And that leads to the examples we so often think of: someone promoted to a position for which they lack the competencies to succeed.

Inadequacy

According to Wiktionary, this refers to a sense of falling short of what is enough; deficient or insufficient for a particular role. In a leadership context, this gap between performance and expectations could be related to capabilities and skills (incompetence), but could also stem from other factors: inadequate resources, tools, support or effort. It can be circumstantial or temporary; someone can be adequate in some areas but inadequate in a specific moment, perhaps under a pressure situation.

Let me give an example of situational inadequacy. I think we can all remember typically-strong leaders struggling during Covid. Many felt deficient or, perhaps with forward thinking, deferred the burdens of leadership during that crisis. After all, any decision made by pastors, CEOs or political leaders led to heavy criticism—then and even now as political vendettas are enacted. I think of Covid leadership along the lines of “dog years.” Each one aged us at least double the normal rate.

In the best of times, leadership is an impossible task. In Leading with a Limp, Dan Allender points out the unreasonable expectations most people have for their leaders: physically attractive, charismatic public speakers, humble and tough, “yet we want him to tear up over a sad story and be sentimental on Mother’s Day” (27). Many potential leaders see the expectations and costs and decide to opt out because they either don’t feel they measure up, or don’t want the cost. 

There are a host of articles on a rising trend of Gen-Zers refusing to aspire to leadership positions. They call it “conscious unbossing.” As Simon Sinek is fond of saying, if it’s one or two people, they need to change. But if it’s a whole generation, we need to pay attention to their demands.

Reluctance

Allender wouldn’t disagree with their conclusion to avoid leadership. He says that “flight is the only sane response to the offer of a leadership position.” But rather than letting that be the final word, he argues that reluctance is a valuable quality in a successful leader. 

“When we’re reluctant to lead, doubting ourselves and our call, we are ripe for growth as a leader” (15), Allender says. “Why does God love the reluctant leader? Here is one reason: the reluctant leader is not easily seduced by power, pride, or ambition” (18). Reluctance leads to humility; the leader is forced to depend on God, gives away power as a way to share the risks and sets up successors to surpass herself without feeling threatened. 

Throughout Scripture, God calls and equips leaders who initially decline the role, but he often makes specific promises or provisions to help make that man or woman successful. Those of us who are developing leaders, planning for succession or hiring a manager should consider what resources, tools and support are needed to give confidence to a leader who sees himself as inadequate. (This is a big topic on this blog. For a couple of examples, see Why reluctance part 1: fear of failure and Lending your influence)

What if they are actually incompetent or inadequate?

What happens when an “incompetent” person believes he is competent? Or someone believes he has what it takes but clearly doesn’t? Blind spots and overconfidence are easy to develop without intentionality in gathering feedback. Here are some ideas:

  • Before you lead others, start with self awareness. There are tools like the Johari Window and 360 reviews that can help you evaluate yourself. See Romans 12 – self awareness for more.
  • When taking a leadership position, make sure you have at least one person you trust who has been given permission to tell you what you can’t see and perhaps don’t want to hear. I unpacked this one in Suspect yourself.
  • If you’re preparing to appoint someone to leadership, make sure they can manage themselves first (and Paul would add, those closest to him – see 1 Tim 3:4). 
  • And if you’re overseeing another leader, watch for indicators of overconfidence while also developing channels to hear early feedback from their direct reports.

In my experience, a truly-inadequate leader is either appointed prematurely, out of desperation or by default, whereas an incompetent leader may have been appointed for other reasons than qualification for the job. For instance, success in previous jobs. In some hierarchies, it can be a situation of “next man up” based on seniority and experience. Or someone presents an image in an interview or CV that they can never live up to. Whatever the cause for an inappropriate promotion, the impact on direct reports and the unit being led is the same: a poor-fitting leader hurts a team or organization through his or her incompetence. 

In addition to hurting others, keeping a person in a poor-fitting role can destroy him. It can erode his confidence and set back his development irreparably. Obviously, while God has used many inadequate leaders, it only works when they realize their weakness and lean heavily on the God whose power is a game changer in making us sufficient. 

I hope it’s obvious that courageous action needs to be taken quickly to limit the damage.

Three case studies

1. Recall the first episode of Band of Brothers, when Easy company leaders came to realize that Captain Sobel’s incompetence was likely to get them killed when the shooting got real. He was extremely effective at pushing a unit to high levels of physical and mental fitness, discipline and logistics, but he was completely deficient at field combat and tactics. He should never have been promoted, but he was caught by surprise when his men rebelled. When he was removed from his position and moved to providing parachute training, he did an excellent job, and even made it into combat at a later point. The Wikipedia article shows a mixed review of men who served under him, including some who credit him for Easy Company’s toughness and cohesion.

2. Most people would say that the apostle Paul had the skills and competencies needed to fill his particular role in the fledgling first-century church. His training and preparation was impeccable, he was articulate and bold, and he had the ability to engage a wide range of audiences—both Jews and Greeks, and both poor and powerful—as he argued the tenets of the faith. It was as if God knew none of the 12 apostles had the specific competency set that was needed to grow the church, so he specifically called one of his enemies (Acts 9).

Yet, as Alistair Begg and Allender argue, Paul never forgot that he had killed Christians in his previous life and was very conscious of his current tendencies—to the point he called himself the “chief of sinners” (1 Tim 1:15). He spent a lot of time in his two letters to the Corinthians discussing his insufficiency. Here are two specific passages to reflect on:

Such confidence we have through Christ before God. Not that we are competent in ourselves to claim anything for ourselves, but our competence comes from God. (2 Cor 3:4-5) 

But he said to me, “My grace is sufficient for you, for my power is made perfect in weakness.” Therefore I will boast all the more gladly about my weaknesses, so that Christ’s power may rest on me. That is why, for Christ’s sake, I delight in weaknesses, in insults, in hardships, in persecutions, in difficulties. For when I am weak, then I am strong. (2 Cor 12:9-10)

Allender’s conclusion is that “Paul did not hide his failures or defend or rationalize his choices. He led in a way that required grace to be more real than his competency” (53).

3. If inadequacy is a reality, not just a perception, a reluctant leader is more likely to be unashamed to walk away. If power and ambition weren’t the goal, the acceptance of a job mismatch is much easier. I recently observed this myself when an organization CEO approached his board in the middle of his first term and proposed stepping away because he didn’t believe he could deliver what the organization needed at this moment. It’s an unfathomably bold step, because it gives the impression that both the individual and the board failed. He had been appointed after an exhaustive search, after all. But when someone cares far more for the organization and the people he leads than his own reputation and how he might be perceived, the organization and the people benefit. I have huge admiration for the courage it took to acknowledge and accept this conclusion.

Of course a midstream correction has a cost, but consider the alternative: what if this leader felt he was adequate for the position while failing to deliver? What would be the cost if a leader stayed who wasn’t what they needed?

Wrapping up

That is my broad attempt to explain the difference between inadequacy and the Peter principle. No doubt there are gaps in my logic; in fact, there are a number of threads that could use more unpacking or deeper thinking. Let me know your thoughts about reluctance, the Peter principle and feelings versus realities of inadequacy.

Related blog posts:

Fashion the right people from the team you have now

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We’re continuing the idea that the wrong people can become the right people within the right culture, so take a look back at my previous post for the introduction. Now I want to ideate around the how.

With passion and a bit of conviction, I started drafting this blog post, but I’ve wrestled with it for at least five years. My first question was whether these ideas could actually work. I haven’t been entirely successful with my efforts, but I have seen each of these methods work in at least one person or team I’ve led, so I’ll share from personal experience where possible. My second question was how to talk about these situations while still honoring the people I have worked with. I trust I’ve walked that wire appropriately. 

This post is a bit long, but I want to unpack some practical ways you can use to put this idea into practice.

1. Change the context, change the person

In Topgrading, Brad Smart offers a warning about recruiting a high performer from another company, because you’re extracting her from the team and context that made her successful. So doesn’t it stand to reason that some people might be viewed negatively or perform poorly because of the team, systems and environment they’re in? Change the circumstances, and you may get a very different result. Why couldn’t you build a winning team by intentionally developing a new context around some high-potential but underperforming team members? 

A number of years ago I took over a sales team like that. I could see their potential, and their frustration and discouragement. I was convinced that, with a bit of work to advocate for their concerns, introduce servant leadership, and get them supporting each other, they were capable of delivering fantastic results. I didn’t know their core business, so there was no danger of me telling them how to do their jobs. I simply changed their environment. I worked for them, and morale and teamwork improved dramatically. They had a record-setting year.

2. Trace systemic causes

As I’ve described in this blog before, I have my own experience with working in a challenging environment… and contributing to that environment. I don’t point fingers, because I became a poor follower and poor performer. But that experience didn’t prevent a senior leader from taking a risk on me. He saw enough to invite me to work for him. His example has shaped how I view staff. Ever since, I’ve kept an eye out for opportunities to pay it forward. 

Sometimes when I hear of an internal staff member whose career path is floundering after a poor annual review, I will still consider him for a transfer into an open role. There are pretty good cost reasons to retain existing staff rather than start fresh. Here’s what I look for:

  • I try to read between the lines to see potential, as this senior leader did with me. 
  • I look into the circumstances—reading subtext in the annual review or finding oblique ways to explore the candidate’s team—and try to determine what other factors might be at play. 
  • I look to see whether his resume shows examples of past success and what might have contributed to those successes.
  • I consider whether the good or bad results were in part a product of the team he was in, or the style of supervision, or his working environment. 

If the setting I can offer resembles the ones where he has thrived, can I accept the risks of it not working out? 

3. Look for aptitude and attitude

Someone who has gone through a difficult experience will obviously show grief, sadness and anger over the experience. Negative attitudes themselves are not necessarily a deal-killer, because the person may have reason for that negativity. Perhaps she has been silenced, or overlooked, or passed over, or had too many supervisor handoffs. Unless that negativity has metastasized into bitterness, she may be able to turn things around. 

The primary criterion is this: has this person owned her part in her failure and made it a learning opportunity? Indicators of ownership include a commitment to reflection, acceptance of blame and expressions of regret over personal actions. You should also look for signs of hope. In Creativity, Inc., Ed Catmull suggests a couple of indicators that a person can make the shift. With one influential staff member at Disney Animation, he looked for “intellectual curiosity and a willingness to remake [her unit] in a different image,” along with an ability to think in new ways about her job (p160). It took time, but she was able to turn the corner.

With evidence of indicators like those, I occasionally take a risk on someone that others have written off.

4. Signal a change

Culture is notoriously difficult to change. But sometimes it only takes a small catalyst to make a dramatic change. It’s like the characteristics of yeast; the Apostle Paul pointed out that a little affects the whole lump of dough (1 Cor 5:6, Gal 5:9). 

I heard a recent example about an employee-owned airline, with an incredible culture, that merged with another airline. They inadvertently introduced some cynical yeast. The new employees began openly questioning the motivations of the company’s leaders, and it soon infected everyone. Loud whisperers, those who tend toward suspicion, or those who repeat every negative thought can bring the team down. 

Let me also add prima donnas who deliver results but poison the culture by failing to see their success as a team effort and demanding exceptional treatment. I once heard Dave Ramsey share how he told his best salesman, “The next time you’re late to work, bring a box.” When the puzzled man asked why, he responded, “So you can pack up your desk.”

The good news is that it doesn’t take much to send a powerful signal to the rest of the team. I’ve seen the extra spring in a staff member’s step when I released a longtime staff member from the team—someone who had been a thorn in her side, who seemed to get away with bad behavior. This reckoning signaled a change. The fact is that if you keep someone who is flaunting the rules, you’re likely to lose someone you want to keep. 

5. Plant a catalyst

If one or two wrong people can ruin a team, could it work the other way? Bring in one or two staff who exemplify the desired values to try to influence the entire team. However, it would be easy to lose new staff to the dominant culture, so this path only works if you protect them. I’ve seen this happen with young leaders, when the president backed them and provided a direct line to bring him their frustrations. Your backing should be consistent, but it may also need to be conspicuous; you may need to offer both carrots and sticks to those who would hammer down the nail that stands up.

Remember that some leaders are less visible, influencing from the back. So either a positive catalyst or a bad apple might not be the most obvious, up-front staff. It might be far more effective to drive change obliquely through a back-row leader.

And here’s a radical thought: What if you could win over your biggest existing critic? When Catmull and Lasseter went to Disney Animation, they identified a few surprising catalysts within the existing team: an HR director “steeped in the old ways of doing things” (p160), the head of a competitive division set up to leverage Pixar’s intellectual property (p160) and two people who had been let go by the previous leader (p167). All four already had influence, and when they started supporting the new direction, there was instant credibility.

How many staff would it take to create a tipping point for change? McKinsey & Company says it can take as few as seven percent of a team to drive a change. I would posit that a few of the right people can hit above their weight in moving the rest of the team.

6. Create pairings

Like a wine or coffee, where the notes are drawn out by the right food pairing, people can draw out the best or worst in each other. It’s about matching. Catmull says, “Even the smartest people can form an ineffective team if they are mismatched. That means it is better to focus on how a team is performing, not on the talents of the individuals within it.” (p 53)

Don’t think melody, but harmony. Cultivate diversity of viewpoints, because the wider the range of skills, experience, perspective, the more effective the blend can be. Then balance tensions, not letting one viewpoint win out, but highlighting and managing differences and strong opinions. 

How do you find the pairings? Watch for unexpected symbiosis between individuals, or better results when certain people work together. You can also get to know your people and learn their strengths, weaknesses and biases. Where a weakness is identified, how can someone else’s strength, or a combination of strengths, compensate? If you don’t have that strength in your team, it might provide a focus for your next catalytic and strategic hire.

Conclusion

So did it work for Ed Catmull? Shortly after he brought in his values and systems and made a few strategic staffing decisions, the Disney Animation team began an improved trajectory that led to two #1 films: ”Tangled” (2010) and “Frozen” (2013). Rather than replace the existing staff to accomplish this success, Catmull proudly says the studio ‘was still populated by most of the same people John [Lasseter] and I had encountered when we arrived'” (p170).

People are not pawns to be moved around or downgraded. Do we believe in people? Do we love people enough to try to draw out their best and have patience with them as they adjust? Do we use failure as an opportunity for learning? And when people are not performing, do we try to change their setting to give them every chance of success before assuming we should let them go?

Let’s make this a conversation. Do you agree or disagree with this line of thinking? Leaders, what has worked or not worked for you as you shift an existing team?